About the Role
The Company Secretary and Bookkeeper will play a pivotal role in ensuring corporate governance and partner compliance. The Company Secretary and Bookkeeper will also focus on financial record keeping and maintain a high standard of reporting. Working closely with the finance and governance officer.
The company secretary part of the role is responsible for ensuring that a company complies with legal and regulatory requirements. The role will play a vital role in the smooth running of a company by assisting with corporate governance, maintaining company records.
The role will also organise and attend board, subcommittee and advisory group meetings, draft minutes, and handle communication with regulatory authorities and our partners. The role bookkeeping role will be responsible for accurate financial records and reporting.
Main Tasks & Responsibilities
1. Company Secretarial
• Corporate Governance
o Ensuring compliance with laws, regulations and internal policies. o Advising the board on corporate governance matters o Ensuring company records are accurate and up to date.
• Administration
o Arrange board, sub committee’s advisory groups and panel meetings with our board and partners. o Preparing Agendas o Attending meetings and preparing minutes. o Ensuring proper documentation of board decisions
• Legal Support o Assisting with drafting and reviewing contracts, agreements and legal documents
2. Bookkeeping
• Financial Reporting o Preparing regular financial reports, such as income statements, balance sheets, and cash flow statements, to provide insights into the company's financial performance.
• Vat Compliance o Assisting with vat preparation and compliance, including gathering necessary financial data and documentation for tax returns and liaising with tax professionals
• Financial Analysis o Assisting in analysing financial data to identify trends, variances, and areas for improvement in the company's financial performance.
• Audit o Work with the company finance and governance officer to prepare for annual audit. o Work with company appointed auditors when necessary.
Key Relationships
The postholder will be expected to support the management of mutually beneficial governance and operational relationships with the British Softball Federation, the British Baseball Federation, UK Sport, Sport England, Major League Baseball, the Board, Senior Leadership Team and wider staff.
Additional Responsibilities as a Member of Staff You will be expected to be prepared to contribute across a wide range of activities, accepting collective and individual responsibility, where necessary. This may include directly delivering activities or working upwards to shape the strategic direction of the organisation.
Job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties broadly in line with the above key responsibilities.
Role Requirements
Experience Corporate Governance in Sports or not-for-profit An understanding of contract law and procurement. Working with Boards and sub committees Administration (agendas, minutes etc.) Data informed financial analysis Experience of managing budgets and allocating resources. Experience working with auditors Qualifications & Training Relevant degree level qualification in related area. Working knowledge of VAT Xero Accounting experience Xero Accounting report writing Knowledge Solid knowledge of Corporate Governance Excellent knowledge of the XERO accounting platform. Good knowledge of reporting to funding partners, board, staff and Executives An understanding of Elite Sport programmes and governance of. Skills Strong desire to excel in procedure improvement A creative thinker with the tenacity and confidence to see things through to implementation and completion. Strong statistical abilities. Outstanding communication skills; written, verbal and presentational. Strong planning and organisation skills, with the ability to work with the wider team. An ability to work flexibly, and under pressure, adapting to situations as they change. Problem solver, making good decisions with a ‘can do’ attitude.
