About Us
The International Working Group on Women and Sport (IWG) is the world’s largest network dedicated to advancing gender equality in sport and physical activity. It was founded in 1994 to encourage international collaboration on issues facing women in sport and physical activity.
We achieve this through:
- Connecting communities of interest and practice globally, regionally and nationally.
- Building and developing strong strategic partnerships with key global organisations.
- Continuing the development of the IWG Insight Hub as a leading portal for gender equity and inclusion in sport and physical activity relevant globally across cultures.
- Advocating and influencing policy and strategy by sharing impact and learning from work around the globe.
The IWG is governed by a Global Board with representatives from the network in each continent. Day to day running of IWG is via a Secretariat that rotates around the world (following a bid process) every four years. The Secretariat is being hosted by the UK from 2022-2026, culminating in the 9th IWG Global Summit at the International Convention Centre, Birmingham in July 2026.
The team is led by Annamarie Phelps CBE OLY (Chair) and Lisa O’Keefe MBE (Secretary General).
Following a tender process to select the venue, and the creation of a fully costed pre-production and delivery plan, we are looking to appoint a Conference Producer who will oversee all aspects of the pre-production and delivery of the IWG Global Summit in conjunction with the Summit Organising Committee through 2024-25 and supported by an expanded production team in 2026.
The team all want to make a difference. The IWG may be small, but the work and the impact is far-reaching. Whilst we are focused on delivering outcomes, we know that it is important that people maintain a healthy life-work balance and feel they are looked after. We are hosted by the Sport and Recreation Alliance who are the employing body.
About the Role
Following a tender process to select the venue, and the creation of a fully costed pre-production and delivery plan, we are looking to appoint a Conference Producer who will oversee all aspects of the pre-production and delivery of the IWG Global Summit in conjunction with the Summit Organising Committee through 2024-25 and supported by an expanded production team in 2026.
Key Deliverables include:
- Master pre-event schedule and on-site scheduling
- Regular reporting on financial and operational progress
- Event Management Plan and H&S
- Contracts and resource management
- Summit content development support
- Content & video production management
- Delegate communications strategy
- Summit online platforms (ticketing/website/app/live stream) specification and management
- Venue liaison and management
- Accommodation plan
- Volunteer recruitment and management
- Exhibition and sponsor management
- Delivery of Summit
Person specification:
Experience and Professional Capability
- Demonstrated success in live event production within a corporate environment.
- A track record of excellent project management and delivery including strong people management skills.
- A track record of working in a project/production management role and in conjunction with event organising committees.
- Strong financial and commercial acumen, and extensive experience of vendor assessment and management.
- Experience of multiple stakeholder engagement and management.
- Experience of meeting corporate objectives and building engaging events.
- Knowledge and awareness of Health and Safety in the workplace whilst onsite.
- Minimum of five years relevant professional experience.
Skills and Experience
This role requires a producer who is experienced in the specification, planning and delivery of a wide number of event disciplines to include:
- Budget management
- Scheduling
- Financial planning and risk management
- Creative concepts and direction
- Design and print management
- Ticketing and sales
- Delegate communications and marketing
- Registration and delegate logistics
- Venue and F&B management
- Technical and scenic production
- Exhibition management
- Sponsor liaison
- Content and speaker management
- Video production
During the planning period 2024-2025, the producer will be expected to manage all of these elements. For example, it is not anticipated that there will be separate production management, logistics management during this period. An expanded production team will be brought in during 2026 in the lead in to the Summit.
Further Information
Below is a list of the range of benefits we offer:
- 25 days paid holiday. Paid bank holidays. You also have the option to buy an additional 5 days leave per year.
- In addition, we offer 3.5 privilege days taken between Christmas and New Year.
- 2 moments that matter days to be taken each year which can be used for whatever is important to you.
- 4 volunteering days per year.
- Desk space in the Sport & Recreation Alliance office in central London which includes collaboration spaces and is close to shops, cafes, bars, gym and sport clubs.
- Hybrid or Home working from day 1 – all the team do a mixture of working at home and office working.
- Focus on learning and development.
- Enhanced sick leave, maternity, paternity and adoption leave.
- Special leave ranging from dependents and carers leave, household emergency, moving house through to bereavement leave for family members and pets.
- Private healthcare with Vitality which includes a range of reward partners.
- £250 annually towards gym, sports club or sports equipment purchases.
- Choice of 2 pension providers.
- Access to an employee assistance programme through Health Assured should you need additional financial or emotion support. We annually train members of our team to become Mental Health First Aiders.
Equality, Diversity and Inclusion
Diversity is valued within our team. More than just encouraging your application, we're committed to conscious inclusion that (we hope) cultivates an ethos of belonging, connection and shared purpose. It’s this philosophy that drove us to shape our values and behaviours and we open our doors to those who share those values.
Every role in the IWG team is open to applications from all sections of society. We believe in the potential of everyone; regardless of race, religion or belief, ethnic origin, different physical ability, family structure, socioeconomics, age, nationality, marital, domestic or civil partnership status, sexual orientation, gender identity, or any other difference that makes you, well, you.
Our recruitment process anonymises your application at shortlisting stage. If you are invited to interview and you have a physical or mental medical condition which could impact on your ability to participate in the Alliance’s recruitment process, please let us know before your interview by emailing the recruiting manager who is recruiting for this position or HR.
How to apply
For full details of the position please visit www.sportandrecreation.org.uk.
To apply, please send a CV with a covering letter outlining why you want the role and how you meet the role specification. Your covering letter should be 2 sides of A4 maximum. Please send your CV and covering letter to recruitment@sportandrecreation.org.uk
The closing date for applications is Sunday 8 September 2024
Interviews will take place online on Wednesday 2 October 2024
Protecting your data
Prior to completing and submitting an application, please refer to our privacy notices on our website.
Recruitment Agencies - Please note we are only looking at direct sourcing for this role and if this were to change, we will contact our preferred agencies directly.
