Find vacancies by...


Salary
Location
Job function

Sport and Events Administrator

  • Location: London
  • Organisation: London Youth Games
  • Salary: £21,000
  • Closing Date: 27 May 2022 | Events & Operations

London Youth Games are looking for an enthusiastic and meticulous individual to support our team, and who may be seeking a career in sport events or competition. As a member of a wider London Youth Games team, you will be a proactive and detail-oriented person. Ideally you will be able to demonstrate an understanding of sport competitions and have some experience undertaking administrative duties.

Role Purpose

Support the London Youth Games team to deliver a wide range of competitions for young people, with a focus on administrative duties. Further support the wider organisation with day-to-day operations duties and tasks.

Key Responsibilities

Competition Delivery Support:

• Be the first point of contact for all phone and email queries, directing these to the appropriate staff members
• Pre-event: coordinate competition entries including the creation/update of entry processes, collation of entries, formulating draws and sending competition information to boroughs/schools/participants
• Post-event: publishing results, collating participant data and producing reports for colleagues and stakeholders
• Support the preparation of documentation, equipment processes and systems required for effective delivery of the competition on event day
• Support the administration of the entry and competition management platform, including support for stakeholders utilising the platform
• Support competition delivery on event days as required, working with staff and volunteers to fulfil their roles to the highest quality

Event Administration:

• Support the Event & Workforce team with administrative tasks, such as production schedules, compiling equipment lists and liaising with suppliers and venues
• Keeping stock of and ordering the necessary Games delivery equipment
• Support the set up and break down of event sites as and when needed
• Support financial processes such as monitoring volunteer and officials expense claims and submitting these for payment

Other:

• Support the CEO & Head of Operations with any other administrative tasks as required, which may include generic office or financial administration

Person Specification

Essential:
• Knowledge and experience of administrative processes in a professional environment
• Basic understanding of sport competitions and/or event operations
• Strong attention to detail
• Strong written presentation skills
• Ability to work in a dynamic team environment and meet tight deadlines
• Experience working with Microsoft Office products

Desirable:

• Experience working on a variety of sports
• Experience of working with young people
• Experience with competition entry and management systems
• Experience with basic data collation and reporting

To apply

Please send your CV with a covering letter (maximum 1 page) outlining your suitability for the role and detailing why you are interested to jobs@londonyouthgames.org

Apply now

Our partners