Data protection

Membership organisations collect personal data from their members – names, addresses, telephone numbers, as well as more personal monitoring information.

Your organisation has a legal duty to your members and your employees to handle this data sensitively, ensure that it is kept securely and that it is destroyed appropriately when it is no longer needed.

The collection and storage of information, in this electronic age, is also critical to the efficient management of organisations – and mismanagement can also lead to the downfall of a business.

This section should be used in conjunction with the policies and procedures subsections of corporate governance and human resource management.

Downloads:
application/pdf iconNotification Handbook Final.pdf
A full guide from the Information Commissioner's Office about notification.
application/pdf iconICO - Not for Profit Exemption Explanations.pdf
Information Commissioner's office explanation of the exemption that relates to not-for-profit organisations.
application/pdf iconASA - Data protection booklet.pdf
A guide from the Amature Swimming Association for their clubs and county associations regarding data protection.
application/pdf iconLTA Data Protection Guidance to Clubs Members.pdf
LTA and British Tennis guidance for clubs and counties.
Related Links:
Your responsibilities
From the Information Commissioner's Office, explanation of the responsibilities and obligation a person has under the Data protection act 1998.
Data protection and legal issues
A business link guide explaining issues related to data protection for newly started and smaller commercial organisations.
Data protection policy
NCVO guidance explaining data protection in relation to Voluntary Organisations.
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