Meeting management is an important skill for leaders and managers to master. Achieving the right outcome in an efficient way hinges on running a good meeting. For this readon planning appropriately before meetings becomes very important.
There are different types of meetings and the process to conduct a meeting will depend on the type of meeting and what is trying to be achieved. Listed below are various types of meetings:
- planning meetings
- problem solving meetings
- staff meetings
- board meetings
- project-specific meetings.
Each meeting will require a different process and type of conduct depending on what the objective is. However, there are common threads that are needed for any type of meeting to be effective e.g:
- Clear focus – everyone attending the meeting should be aware what the objective of the meeting is and why they need to attend.
- Agenda and structure – the meeting should have a pre-circulated agenda so everyone is comfortable with the structure of the meeting.
- Sign-posting – each meeting should start with an introduction and a summary of what the meeting is about and what needs to be done and finnish with a quick round-up of what was decided.
- Driver or leader – the meeting should be chaired by someone who can ensure enough time is spent on each agenda item but that conversation stays focussed on the task at hand.
- Expectation – each attendee should be clear on what is expected from them at the meeting and also the behaviour that is expected
- Follow-up – after each meeting there should be a way of summarising key points and actions – this could be formal minutes or less formal notes/sum up at the end of the meeting
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