Are you ready to recruit?
Finding
and keeping board members is a vital but demanding task for sports
organisations.
Some
of your board members may have left or are intending to leave and you may need
to think about succession planning. Maybe you feel your board needs
reinvigorating as a result of new developments in your sport?
Maybe
your board has excellent skills and experience relating to sport which you want
to build upon or diversify further?
Board
recruitment should be seen as an opportunity to develop or bring in new skills,
experiences and perspectives to your governance.
Where
your board is a representative board, and your governing document allows
election of board members rather than appointment you may still benefit from
considering how you reach out to your membership.
Board
recruitment isn’t just a matter of process it’s about embedding good governance
in your organisation.
In its
widest sense, board recruitment doesn’t have to mean new people, it can begin a
process of developing your current board members and identifying where the
board as a collective feel they need to develop.
Ask yourselves the following questions:
Your
board should always be thinking of ways to develop and improve its functions.
It is worth reviewing what your organisation is doing currently to support and
develop your board.
It can
be a useful exercise to review the roles of your current board members,
especially if one person is taking on a lot of the work and others would like
to take on more responsibility.
As a
board member of a sports organisation, you may carry out several ‘roles’– you
may volunteer to do things for the organisation involved in the sport, you may
also be involved in the delivery of the sporting activity in addition to your
board member responsibilities.
Are
the activities best carried out by a new board member or could they be done by
a volunteer or someone else involved? Is the amount of work reasonable for one
person? Is it feasible for someone to join your board from a non-sport
background?
You
may wish to consider whether your organisation wants (and has constitutional
powers) to pay board members for their role, rather than recruiting them as
volunteers. Your organisation needs to think carefully about the
consequences of paying board members, both for the organisation and the role
and responsibilities of the individual board members.
If you are a registered charity there are specific requirements around the
payment of trustees. Further information can be found at the Charity Commission
- CC3 Trustee Expenses and Payment.
Before you get started there are a few things you should
consider:
Is there anything that would deter people from becoming a
board member of your organisation?
Before
you get started you may want to consider if there is anything obvious that
would deter people from becoming a board member of your organisation. One key
issue for many people may be worries about personal liability.
You
need to be able to frankly discuss this and let them know about measures such
as insurance or incorporation that you have taken to manage this. People may be
reluctant to join a board if they feel they are opening themselves up to being
personally liable.
You
should be prepared to discuss liability with people and how your organisation
manages the risk.
Check your governing document
Your
governing document is the rulebook for the way your organisation is governed.
This should be the first place to look for terms of office, eligibility,
procedures for election and so on. Consider how your board members must be
appointed.
Do new
board members have to be members of your organisation? Do they have to be
affiliated to your governing body? Are they representative of regions, clubs or
districts?
Are
they appointed or do they need to be elected at your AGM? Do you have
elections? Or are board members appointed or co-opted? Can they come from
outside your membership?
Your governing
document will outline how you should recruit board members. You should also
consider the role of board members in your organisation and whether they will
have significant contact with children or vulnerable groups.
If
they have sufficient contact then you may want to check if they are eligible
for DBS disclosures, and in the future, you may need to think about the legal
requirements for registration.
Planning the process
It’s a
good idea to plan and schedule the whole process from the outset, as recruiting
a new board member usually takes several months and involves a range of people.
Think
about the steps, timescales and costs involved in the whole process.
Planning
pointers
- You need to decide what
steps you are going to include. Reading through the whole resource will
help you prioritise what is necessary and what you may already have in
place.
- You should be clear about
who is responsible for what, and what information you will need to have
prepared and by when.
- You may find it helpful
to ask one person to oversee and co-ordinate the process.
- It is useful to have a
date in mind and work backwards. For example, if you will be electing
at the Annual General Meeting (AGM) when do you need to start the process?