PA to CEO / Office Coordinator

PA to CEO / Office Coordinator

Salary: Circa £22,000 (subject to skill and experience)

Location: Essex County FA, The County Office, Springfield Lyons Approach, Springfield, Chelmsford, Essex, CM2 5LB.

Job Purpose

· Provide support to the CEO role and coordinate the effective day to day function of the office environment 

Principal Accountabilities/Responsibilities

· Provide administrative support to the CEO role

· Coordinate, implement and maintain office Policy and Procedure including HR

· Maintain Office Filling systems, archiving and stationery

· Provide proactive support, minute taking and coordination of arrangements for Essex FA Board and Council Meetings

· Attend meetings, take minutes and follow up on actions

· Coordinate FA Cup, International and EFL Ticket distribution

· Opening, acknowledging and co-ordinating responses to post and e-mail enquiries

· Provide an effective professional response to all visitors and enquiries by phone and face-to-face

· Creating presentations, reports, uploading them onto company systems, printing and distribution

· Update and maintain telephone lists and contact details

· Working as part of a team to assist in events including preparation of invites and information documentation, managing attendees, distributing tickets and assisting in duties at the event

Person Specification

Essential:

·  Good interpersonal, team and communication skills confident dealing with staff and members at all levels

·  Good self-management of time and the ability to meet deadlines

·  Ability to work independently

·  Ability to work flexible and sometimes unsociable hours

·  Excellent organiser, communicator and presenter

·  Diplomacy and the ability to deal with and maintain confidential information

·  Able to use a variety of IT packages (e.g. Office, Word, Excel, PowerPoint, Outlook) at intermediate /advanced standard

·  Experience of working within an administrative role with robust administrative skills with the ability to draft documents without guidance

·  Works on own initiative, and is effective when under pressure

·  Has a proactive and resourceful approach

·  Must be able to prioritise a demanding workload

·  High attention to detail 

Desirable:

· Knowledge and experience of HR

· Project management and planning skills

· Experience in working with volunteers

· Experience of finance working 

· Has previous experience of delivering a proactive approach to supporting a senior executive in a high performance, fast paced organisation 

How to apply